From intimate private social gatherings to large-scale concerts, festivals, and sporting events, the efficient management of security will always be a key component to the success of any event. Here are the four fundamental aspects of any well-organized event security management process: Risk Assessment, Planning, Operations, Evaluation.
Risk Assessment: This phase consists in determining the risks, threats, and vulnerabilities related to a specific event, understanding the different elements, factors, and levels of responsibility that come into play, and establishing the resources needed to effectively manage them. The security issues related to the premises, location, context, type of event, type of crowd, and legal requirements are all aspects that need to be analyzed in-depth, keeping in mind that they will be evolving and shifting in space (inside/outside the premises) and time (before/during/after the event).
Planning: Once a clear picture of the different risks associated to the event has been made, the planning phase can get under way. To begin, this phase will ensure that all the necessary security related resources (personnel, equipment, technology, permits, etc.) have been acquired. Next, comes the division of roles and responsibilities between the different members of personnel and the event’s various security related partners, both public and private. The staff members’ standard operating procedures will then need to be devised and all the different emergency/incident management plans mapped out. Lastly, any particular training needs will need to be addressed and evaluated during a drill/exercise, to ensure that all the different parties involved have a thorough understanding of their responsibilities.
Operations: When the event is under way, the security team should always strive to keep the balance between efficient risk prevention and attendee experience. The people attending the event should be able to have an enjoyable, safe time without feeling oppressed by overzealous security personnel or measures that are too strict. That being said, the staff on site should always stay alert and attentive to anything unusual or suspicious that could be hiding a potential threat. Moreover, all members of security personnel should be able to communicate with each other at all times and have a centralized authority in command to lead the intervention if an incident was to happen.
Evaluation: The evaluation phase takes place after the event has officially ended. During this retroactive phase, a review of the event is conducted with the input of all the staff members that participated in it. The success and impact of the security measures that were put in place are evaluated, and all the security related issues and problems encountered are discussed in order to fine-tune and improve the security management process in the future.